Skyrocket Email Productivity with iPhone’s Mailbox App

November 13, 2013 — 1 Comment

overwhelmed by email?  Check out this app!

Mailbox out of control?

One of the hardest things to tackle in our information-overloaded world is the constant flow of email.  I’ve heard of people who spend hours every day tackling hundreds of messages.  And when it’s all said and done?  They don’t feel like they’ve made any *actual* progress in their day.  What do you do when productivity is hampered by too-dang-much email?

Enter Mailbox App for iPhone:

Mailbox is a nifty free app for your iPhone (only for now) that takes the place of Apple’s default mail client.  They launched with much fanfare last year, and have since been acquired by Dropbox.  It’s the fastest way to blast through those 50 messages in your inbox that I know of.  Ready to check it out and get a clear-head?

How it works:

1.  After installing it from the app store, you’ll want to set it up with your Gmail account (Don’t have Gmail?  No worries.  You can click here to start a brand new Gmail address, and have your old email address forwarded in so you can play along.  And Bonus:  It destroys spam for you!)

2.  Open the app.  All your email sits in this list, but wait:  No buttons?!

step one:  archive those old gmail messages

3.  After you’ve finished an email, swipe right to archive it.  Gmail doesn’t encourage deleting messages, but just archiving them so they’re out of sight.

step two:  destroy overload by swiping right!

4.  Here’s the Incredible PART:  If you know the email is something you want to be aware of….but not until later:  Swipe to the left!

Swipe left to reschedule!


5.  And here’s the kicker:  You’re presented with a screen that asks when you’d like to see the email back in your inbox again.  Need to double check on whether that Fedex package ever made it to Kansas? No problem!  Just defer that receipt email for a week and check back in on it.  Huge project, but not due for two months? That’s fine.  Send it back around to your inbox next week.

See you later gator!


For all you leadership junkies:

Mailbox has been *such* a huge addition to my productivity & workflow.  Being able to defer email and know it’ll reliably show back up in my inbox when I need it is a HUGE load off my mind.  I can’t wait for them to come out with a desktop version!  But I have to know…..what email client do YOU use?

Andrew Mason


Andrew is a husband, learner, founder, dubstep aficionado, eater of carnetas burritos, and marathon runner. I love building communities that learn together!
  • Josh Revell

    I use Mailbox on the iPhone. It’s pretty solid, though I wish it had Exchange support too.

    Desktop I just use web clients, except for school email, which I use Windows 8 mail for.