Episode 049: Erik Fisher and Beyond The ToDo List

Eric FisherErik Fisher is the host of Beyond the To-Do List, an extraordinary show about how extraordinary people live. It delves behind the curtain into the productive habits of todays leaders. We talk with Erik about how the show gets made, what the easiest and most difficult aspects are, and what he’s the most excited about.

Hear the interview after the jump!

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Skyrocket Email Productivity with iPhone’s Mailbox App

overwhelmed by email?  Check out this app!

Mailbox out of control?

One of the hardest things to tackle in our information-overloaded world is the constant flow of email.  I’ve heard of people who spend hours every day tackling hundreds of messages.  And when it’s all said and done?  They don’t feel like they’ve made any *actual* progress in their day.  What do you do when productivity is hampered by too-dang-much email?

Enter Mailbox App for iPhone:

Mailbox is a nifty free app for your iPhone (only for now) that takes the place of Apple’s default mail client.  They launched with much fanfare last year, and have since been acquired by Dropbox.  It’s the fastest way to blast through those 50 messages in your inbox that I know of.  Ready to check it out and get a clear-head?

How it works:

1.  After installing it from the app store, you’ll want to set it up with your Gmail account (Don’t have Gmail?  No worries.  You can click here to start a brand new Gmail address, and have your old email address forwarded in so you can play along.  And Bonus:  It destroys spam for you!)

2.  Open the app.  All your email sits in this list, but wait:  No buttons?!

step one:  archive those old gmail messages

3.  After you’ve finished an email, swipe right to archive it.  Gmail doesn’t encourage deleting messages, but just archiving them so they’re out of sight.

step two:  destroy overload by swiping right!

4.  Here’s the Incredible PART:  If you know the email is something you want to be aware of….but not until later:  Swipe to the left!

Swipe left to reschedule!


5.  And here’s the kicker:  You’re presented with a screen that asks when you’d like to see the email back in your inbox again.  Need to double check on whether that Fedex package ever made it to Kansas? No problem!  Just defer that receipt email for a week and check back in on it.  Huge project, but not due for two months? That’s fine.  Send it back around to your inbox next week.

See you later gator!


For all you leadership junkies:

Mailbox has been *such* a huge addition to my productivity & workflow.  Being able to defer email and know it’ll reliably show back up in my inbox when I need it is a HUGE load off my mind.  I can’t wait for them to come out with a desktop version!  But I have to know…..what email client do YOU use?

Self Leadership Using Thing’s Repeating Tasks Feature

The Strategy of Planning Your Weeks Using SoftwareLeadership – For Starters:

People define leadership in so many ways.  My personal definition is the stewardship of influence.  Influence is gained when people trust you.  And trust is created when we make and keep commitments to ourselves and others…..whether implicitly or explicitly.

Using Things Software to fill in the gaps

If you’re like me (a recovering people pleaser), it’s super important that you keep tabs on the commitments you’ve made.  I have areas of my life that need to stay on auto-pilot, but I haven’t kept tabs on them all myself.   Using the scheduling feature of software is a great way to trigger me to remember things at the right days and times.  That helps keep the wheels from coming off while freeing up our mental space.  Like David Allen said in our interview, our mind is for *having* ideas, not for *holding* them.  Creating a trusted set of reminders put stakeholders in the ground to allow us to look at our lives objectively.  It helps us think about what we should be thinking about!

For our purposes, we’ll be using CulturedCode’s Things app.  As always, check out the trial version of Things here.

Getting it Done:

1.  First, you’ll want to click on the “Scheduled” section of the Things App.  This is where we keep everything in life we have on autopilot.  The Scheduled section.  Where the magic happens


2.  Then, click on the “New Repeating” button at the bottom of the app.  This will create our reminder.

Leadership via repeating tasks

3.  Set the appropriate interval for the reminder.  The nifty thing about Things is that you can completely customize those intervals.  Need to remember to get that dry-cleaning done every other Tuesday?  No problem.  Picking the kids up from soccer practice every third Thursday?  That’s fine too!

The ability to set custom intervals.  Yay!

4.  Check your “Today” tab every morning.  When the appropriate day arrives, you get to see all the reminders for that day in a singular location.  Easy!

Custom automation shows up in your Today list


In conclusion:

That’s the gist of it!  Auto-repeating reminders have been a Godsend for me.  It’s the secretary I’ve never had, and it helps me keep tabs not only on “what I’m thinking about”…but “How I’m thinking about it.”  It’s so useful when you get to work on your own system while you’re in it.  Hope you’ve found this post helpful!

What about you?  Do you use Things or GTD software or any other life-management methodology?  What works for you?

Episode 043: Adobe After Effects Product Manager, Steve Forde

SteveFordeOn this episode of the The ProGuide, Steve Forde (Product Manager for Adobe After Effects) shares what influencing the direction on a major piece of software is like, how they decide what features get added, and what role the community plays.

Interview with Steve Forde from Adobe:

Key Points:

  • Who is Steve Forde, and what background does he have in Special Effects?
  • How did he start working for adobe?
  • How do they decide what new features make it in to new versions of After Effects?
  • And more!

What about you?  Did you enjoy the interview?  What was your biggest take-away?

Episode 038: My Workflow with GTD, Things, and Evernote

GTDThingsEvernoteEver feel overwhelmed with too much to do?  Today’s episode is all about cutting the clutter, getting things out of your head, and reviewing and organizing that information in a way you can understand it.  Time to take control!  I share my personal method for tackling task lists.  A combination of GTD, Things, and Evernote.

Episode 038: My Workflow with GTD, Things, and Evernote:

Key Points:

  • What is workflow management?
  • What are the key components of GTD? – Capture, Clarify, Organize, Review, Do!
  • What pieces of software do you used to manage your workflow?  OmniFocus and Things
  • And more!

Essential Resources:

Screen Shot 2013-09-10 at 8.23.10 AM

What about you?  Did you enjoy the interview?  What was your biggest take-away?

As always, we’d love it if you subscribed on iTunes, and left us a review telling us what you think!

Dramatically Increase Your Memory Using a Map – with Andrew J. Mason

AndrewJMasonAndrew Mason is the founder of the ProGuide, and is passionate about activating creative potential in people.  He believes non-traditional, focused creativity is better than viral.  (The tortoise, not the hare.)  In this Episode, he shares how to dramatically increase your memory by using spacial memory to read sequences of numbers.  

Listen in after the jump!

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Track Your Success, with iOS Lift App Creator – Tony Stubblebine

TonyStubblebineTony Stubblebine is the Co-founder of Lift., and creator of the wildly successful Lift iOS App.  Before that he was the founder of CrowdVine, and contributor to Wesabe, Odeo, and O’Reilly Media.  Today, we talk to him about *his* habit tracking, how Lift got started, and some of his company’s plans for the future.

Update: Lift now has new How to Meditate page with free guided meditations.  Check it!


Listen in after the jump! Continue reading “Track Your Success, with iOS Lift App Creator – Tony Stubblebine”

Winning an Internet Niche with Swellinfo.com creator, Micah Sklut

Interview with Micah Sklut, Creator of SwellInfo.comMicah is one of those rare individuals that began crafting a business out of his love for the surfing / bodyboarding community.  His story begins with him going to college for Meteorology, and then realizing the need for good surf / bodyboard predictions.  Thus, the foundation for SwellInfo.com was born!  Micah’s an awesome guy with a great story.  Enjoy!

Interview with Micah Sklut, Swellinfo.com Founder:


Or, if you want, you can download the interview here.

Key Points:

  • What’s maybe the hardest unseen thing about starting your own business (or following your passion) that people don’t tell you about?
  • If you had a younger version of yourself just starting out that’s excited about creating their own business from scratch, what advice would you give them?
  • What’s the best piece of advice you’ve ever been given?
  • Where do you see SwellInfo.com heading in the future? Are there any features / ideas you’d like to implement in the coming years?

What about you?  Did you enjoy the interview?  What was your biggest take-away?